CalNet Sponsored Guest Sponsor Guide

Only UCB employees can create CalNet Sponsored Guest accounts. Sponsored Guests are invited by academic and staff employees via the Sponsored Guest application.

1. Logging in to the Sponsored Guest App

• Go to the Cirrus website.
• Type “Berkeley” in the “Enter Identity Provider Name” box. Choose provider “University of California, Berkeley”.

• Log in with your personal CalNet ID and passphrase.

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2. Sponsoring Guests

Invite up to 10 Guests

1. From the Guest Invitation Service page, click on Invite Guests from the left-side menu.
2. Enter your guest’s personal email address (do not use a Berkeley.edu campus email address). You may enter up to 10 email addresses at a time.
3. You may opt to add a welcome or informational message in the "Your message to guest(s)" field.
4. Check the checkbox to agree to terms of service and click Send Invite.
5. Preview the invitation and press Done.

Invite More than 10 Guests (Bulk)

You can invite more than 10 guests at once by importing a .csv file. The file must have exactly one column with the header: EMAILADDRESS.

1. Select Invite Guests, then click Upload File... on the right.
2. Select your file and click Open.
3. Agree to terms and click Upload. Note: invitations are sent immediately; no preview is provided for bulk uploads.

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3. Managing Guests

Select My Guests from the left-side menu to view all information about your guests and invitations.

1. Guest Email: Verify that the address was entered correctly.
2. Status: Statuses include invited, valid, and expired.
3. Expired: View the current expiration date (maximum 1 year).
4. berkeleyUID: The unique 10-digit ID for that guest.

4. How to Find a Guest or UID

1. Navigate to My Guests on the left side of the page.
2. Locate the guest in the list. The berkeleyUid is displayed under the guest expiration date information.

Add a guest to bCourses

Check out our Frequently Asked Questions (KB0015449) for info related to bCourses.

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5. Guest Actions

Resend or Delete Invitations

From the My Guests menu, find a guest in "invited" status. Use the action buttons on the right:

• Resend: Click the blue Resend button (envelope icon) and confirm to send the email again.
• Delete: Click the red Delete button (trash can icon) to cancel a pending invitation.

Revoke a Guest Account

1. Find the active guest you wish to remove.
2. Click the blue Revoke button on the right of the record and select Confirm.

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6. Extending Access (Custom Expiration)

1. Find the guest and click the blue Extend button.
2. Select a new expiration date.
3. Click Confirm. Note: The green confirmation box will always say "account was extended" regardless of the date change.

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Have questions? Email calnet-admin@berkeley.edu for assistance.