How to Create an Admin Group
Creating an admin group to use to multiple populate SPA groups allows a department to remove a member from the admin group, and have them removed from all SPAs at the same time. This is helpful when people leave the unit or the campus.
1. Go to your Group/Folder Space in CalGroups
- Go to calgroups.berkeley.edu
- Log in
- Navigate to My groups/My folders located in the sidebar to the leftSelect the group/folder you wish to add admin group to
2. Create admin group in your folder space.
- Copy the name of the desired folder/group you wish to add admin group to
- More Actions > Create New Group
- Paste the name of the folder inside the Group Name field, and add the appendage -spa-admin (naming convention is not necessary, but can help keep track of group uses)
- Paste the description: This is the group of people who are added to our departmental SPAs
3. Set privileges for the admin group
Within the admin group:
- Go to Privileges
- Add Members: yourgroup-spa-admin
- Check the box to assign Update, Read and View privileges, click Add
- Go to Members
- Add Members: get UIDs of all the people in your department that you want to be in the admin group
- Use your new admin group!
Use your new admin group instead of adding individual users to SPAs and other groups.
For example, someone in the department may be in charge of creating new SPAs. When they go to edit the direct member group for the SPA, they can replace themselves with the admin group. Afterwards they can add the people who will utilize the SPA to the admin group. Using an admin group across multiple SPAs means that when someone leaves your department, you only have to remove them from the admin group to remove them from all of the SPAs, and vice versa -- you can use an admin group to add new employees to multiple SPAs at the same time, as long as the admin group is a member of each SPA.
Note: One might assume one can use a SPA access group for the admin group. There are several reasons not to use the SPA access group as your admin group, one being that you will be more likely to end up with an empty SPA access group, and risk having the affiliated bMail account turned off. Using a separate admin group prevents that from happening.