Own Your Privacy in bCal (Google Calendar)

UC Berkeley is committed to providing an environment that protects the security and privacy of information and electronic resources necessary to support our mission of teaching, research, and public service. We rely on all individuals authorized to access Campus information to contribute to and cooperate with our protection measures. Together we can protect the confidentiality and integrity of UC Berkeley campus data. 

Berkeley defaults for Google Calendar sharing

• Access Permissions
  
  • Make available for UC Berkeley
  • See only free/busy (hide details)
• Share with specific people
  
  • Only shared with Calendar “Owner”

Recommended Calendar sharing option

• When possible, only share with specific people or groups
  
  • Choose the specific people you want to see all event details or make changes to events on your calendar
  • Share details for specific events

Other Calendar sharing options

• Make available to public, See all event details
  
  • Not recommend for personal calendars, but can be used for Special Purpose Accounts (SPAs)
  • Do NOT share confidential or personal information in public calendars
• Make available for UC Berkeley, See all event details
  
  • Do NOT share confidential or personal information in calendars shared with UC Berkeley

For more information about how to Share your calendar with someone.

Event Privacy Settings

Event privacy settings are at the bottom of each meeting's Event details page. There are three options:

1. Default: the event's privacy setting is the same as the calendar's overall privacy setting. 
2. Public: makes that event's details available to everyone who can view your calendar, regardless of your regular calendar settings (see below).
3. Private: only you, meeting invitees, and people you have granted 'Make changes to events' or 'Make changes AND manage sharing' privileges to your calendar can see the event and its details.

Important privacy note: If you create a private event in Google Calendar and invite people, those attendees can change the private event to public on their own calendar. This means that people viewing that invitee's calendar will be able to see the event details. It's good practice not to put any confidential or personal information in the event title or description, even if you make it "private". 

Learn more about how to Change your event privacy settings