As of May 31, 2017 the bConnected Departmental Domain Management Tools have been moved to the new mybConnected site: https://mybconnected.berkeley.edu/domain
Table of Contents
- What is a departmental domain?
- Requesting a domain for your department
- Managing the domain
- Logging in to Manage Your Domain
- Managing Aliases
- Managing Lists
What is a departmental domain?
This service is available to academic departments and administrative units that want to use the bConnected system but retain their own unique domain name (e.g. email@example.com instead of firstname.lastname@example.org). Departmental domains are simply collections of:
- Aliases to @berkeley.edu bConnected accounts
- bConnected lists (Google Groups)
that use your department’s domain name, e.g. @comedy.berkeley.edu instead of @berkeley.edu.
Departmental domain administrators can create and delete aliases and lists, and can also give individual users the ability to create their own aliases or lists.
Requesting a domain for your department
Contact email@example.com to start the process of requesting a domain domain for your department. Please supply the following information:
- Your department’s domain name (e.g. comedy.berkeley.edu)
- The list of people that should be designated as administrators of the domain
- UID (available from http://directory.berkeley.edu)
- @berkeley.edu email address
- Contact info for the Dean/Director associated with your department, for approval of the new domain.
Managing the domain
Logging in to Manage Your Domain
- Access to MYD is controlled by Special Purpose Account (SPA) membership in CalGroups
- Each domain has a separate SPA that was created by the bConnected team
- The bConnected-Admin CalGroup should remain a member of your domain’s SPA. This is necessary to manage and support the domain behind-the-scenes.
- Contact firstname.lastname@example.org if you have trouble accessing a domain you manage.
- Access the MYD interface from: https://mybconnected.berkeley.edu/domain
- Login using your personal credentials (new process effective 5/31/2017).
Managing who can manage your domain
See https://calnetweb.berkeley.edu/calnet-departments/special-purpose-accounts-spa/managing-spa-membership-calgroups for how to manage the members of the SPA that manages your domain.
Note: please don’t delete the bConnected-Admin group from your SPA.
Your Domain’s SPA’s bMail account
The bConnected team will use the bMail account associated with your domain for various communications. Please configure that account to forward to your helpdesk or your domain managers team, so that you do not miss any messages sent to that address.
You can access and configure that bMail account by going to https://bmail.berkeley.edu while logged in as your domain’s SPA.
To create an alias to an account or Group, Click the “Create Alias” button, and enter the user’s address or UID, or the Group’s address. The user, or Group managers, will receive an automated message informing them that the alias has been added.
Creating Subdomain Special Purpose Accounts (SPAs)
In order to create a subdomain SPA, admins will need to follow these steps:
- Create a SPA in @berkeley.edu domain
- Create a bConnected Google account for that SPA
- Add an alias of your choosing* from your subdomain to that SPA
* Known issue - we are working to resolve a bug where a subdomain name (e.g. mba_info) cannot be part of a Google account name.
To delete an alias to an account or Group, choose “Delete” from the Action menu for the alias. Note that this change will take effect immediately, so you may wish to communicate with the user, or Group managers, in advance to warn them of the change. The user, or Group managers, will receive an automated message informing them of this change.
Authorizing users to create their own aliases in your domain
Add users to the "Can create aliases" CalGroup for your domain to allow them to create up to 3 aliases from your domain to their primary @berkeley.edu account.
This group can be found at Applications/bConnected/cubmail.berkeley.edu/Can create aliases in CalGroups.
An API is available to manage aliases in your domain. See bConnected API Information for more information.
Creating lists in your domain is now done through the Manage Your Lists tool, which is available to any user authorized to create their own aliases in your domain. Click the CREATE NEW LIST button to create a new list.
You can then create the new list in your domain of choice (via dropdown menu). Make sure to confirm the "Who can post messages" selection is correct before creating.
To change the owner of a bConnected List (Google Group) in your domain, choose “Transfer ownership” from the Action menu for the list, and enter the new owner’s email address or CalNet UID.
To add a manager to a bConnected List (Google Group) in your domain, choose “Transfer ownership” from the Action menu for the list, and enter the new manager’s email address or CalNet UID.
The managers of the list will receive an email notifying them that this change has been made.
Tip: It may be convenient to add yourself, or the domain management SPA, as a manager of a list in order to assist the current manager of the list with configuration or troubleshooting.
Email list managers
To send an email to the managers of a list, choose “Email list managers” from the Action menu for the list.
To delete a list, choose “Delete” from the Action menu for the list.
Authorizing users to create their own bConnected Lists (Google Groups) in your domain
Add users to the "Can create lists" CalGroup for your domain to allow them to create bConnected Lists in your domain.
This group can be found at Applications/bConnected/cubmail.berkeley.edu/Can create lists in CalGroups.
If you wish to create a programmatically-managed Google Group in your domain, we suggest using CalGroups to create and manage the membership of the Group, then creating an alias from your domain to that CalGroup, either manually, or via the aliases api above.