Table of Contents
Audience
- All faculty and staff who need to save files marked “WILL BE DELETED” or “Alumni-Owned” in Google Drive.
Any file that is shared with you, even in a folder you own, is at risk of deletion when the owner leaves UC Berkeley, unless it is stored in a Shared Drive. Files stored in Shared Drives remain accessible to the group and are not affected by individual account changes.
Saving Files
If you and/or your department/group will continue to need these files, you must take action to retain access before they are deleted.
- Find files at risk to view what needs to be saved. Review Find Files Marked “WILL BE DELETED” for instructions.
- Review files and make a plan with your department/group about what should be saved and where files should be stored. Create a Shared Drive if you don’t already have one.
- Note: New Shared Drives have a default storage limit of 25 GB. Submit the Expanded Shared Drive Request Form for an increase.
- Move the files to keep them safe. Follow the steps in Move Files to a Shared Drive.
Storing Research Data, Backups or Archives
If you have research data sets, backups, or archives, it may be best to move it outside of Google Drive entirely. View Data Storage Allocation for Faculty for more information on getting access to other storage options.
Recovering Lost or Deleted Files
If you have already lost access to institutional content that you need, we can recover the content if it was deleted in the past 25 days. Please complete a Google Content Recovery Request to get started.