How do I add people to my site?

You can add people to your course site if they have a valid, active CalNet ID.

If they do not have a CalNet ID, you can sponsor them as a guest. Please see this help article to learn more: CalNet Sponsored Guests Guide.

In bCourses, you have two options for adding people:

A. Use their CalNet UID

B. Use the 'Find A Person to Add' tool

Option A: Using their CalNet UID

STEP 1

Click the People link in the Course Navigation menu.

STEP 2

Click the +People button on the upper-right corner of the People page; a new window will pop-up.

STEP 3

In the 'Add People' window:

(1) Choose which information you will be using to add this user:Email Address, Berkeley UID*, or Student ID.

*Berkeley UID is the recommended option (not all users have student IDs, and some email addresses are not linked to Berkeley accounts). You can get UIDs from the UC Berkeley Campus Directory.

(2) Enter the user's Email Address, Berkeley UID, or Student ID in this field.

(3) Select the role you would like them to have from the dropdown list.

In this scenario, we are adding a Student. For a description of all course roles see this help article: What roles can I assign to users in my bCourses site, and what do each of them do?

(4) Choose the section you would like them to be in.

(5) Optional - Click the box for ‘Can interact with users in their section only’ if you’d like to limit the user's ability to interact with just their section only.

(6) Click Next to continue.

STEP 4

If the person has a valid CalNet ID, then a validation message will pop up. You are now ready to click the Add Users button.

If you are unable to add this person, it means that the information you are using to add them is incorrect, or they do not have a CalNet ID. 

STEP 5

The page will refresh and you will be taken back to the People list. You will see a "Pending" flag next to the name of the person that you just added. 

The invitee will get an email with a link to the course. They will also see a message, upon logging into bCourses, that they have been added to a course. 

Option B: Using the "Find a Person to Add' tool

STEP 1

Click the People link in the Course Navigation menu.

STEP 2

Click the +People button on the upper-right corner of the People page; a new window will pop-up.

STEP 3

From the 'Add People' window, click on Find a Person to Add

STEP 4

In the ‘Find a Person to Add’ window enter the name of the person you are looking for and click the ‘Go’ button on the right. You can also search for people using their email or CalNet UID.

STEP 5

From the search results:

(1) Select the person you want to add

(2) Choose their role in your course site

(3) Choose the section you would like them to be in 

(4) Click 'Add User'

FAQs

How do I add concurrent enrollment/extension students to my site?

Concurrent enrollment students now receive a CalNet UID number immediately upon paying their initial fees, and you may add them to your site by using the same procedure used for adding people with CalNet IDs, which will allow them access to your site prior to their enrollment being approved by your department. You do NOT need to sponsor concurrent enrollment and extension students as guests.

Can I add an auditing UCB student to my course site?

As long as they have a valid CalNet UID number, auditing UCB students can be added to your course.

Can ETS/bCourses support staff add someone to my course site?

Technically, yes. bCourses administrators have the ability to add non-registered students or other people to a site. However, as a matter of policy, we require instructors/site owners to add users themselves whenever possible. That way, they are aware of who has access to their course materials and can interact with other members of the course site. Emergency requests to add users to a site (for the purposes of course continuity) are done on a case-by-case basis. 

How do I find a person's CalNet UID number?

You can find a person's CalNet UID number by searching the UC Berkeley Campus Directory. Each user's information page includes the person's CalNet UID number, along with any other information that they have chosen to be publicly available.

How do I add a person who does not have a CalNET UID number to my site?

Any person you’d like to add to your bCourses site who does NOT have a CalNet UID number will first need a CalNet Sponsored Guest Account. Please see this help article to learn more: CalNet Sponsored Guests Guide