Create and Manage Shared Drives

Audience

• All individuals who wish to collaborate or share files in Google Drive.

Creating a Shared Drive

Shared Drives are the best for storing collaborative content in Google Drive. Files stored in Shared Drives remain accessible to the group and are not affected by individual account changes.

1. Navigate to your Google Drive, and click on Shared Drives.
2. Click + New.
3. Enter a name for your Shared Drive that clearly represents your department/group or project. 
4. Click Create. 
   • New Shared Drives have a default storage limit of 25 GB. Submit the Expanded Shared Drive Request Form for an increase.

Note: Students cannot create Shared Drives themselves. Ask an employee or advisor to create one and add you as a Manager. Once you have Manager access, they can remove themselves from the Shared Drive.

Adding Members

1. Make sure you are a Manager of your Shared Drive in order to add members.
2. Open your Shared Drive and click Manage members at the top.
3. Add email addresses or a Google Group, then choose a role from the dropdown menu (new members are Content managers by default).
4. Choose whether to notify members, then click Send.
   • Invited members can now access it under Shared Drives in Google Drive.

Managing Member Access

Watch this linked video for a walkthrough of managing member permissions for Shared Drives.