How do I create a CalNet Sponsored Guest?

Only UC Berkeley employees can create CalNet Sponsored Guest accounts. Guests are invited by academic and staff employees via the Sponsored Guest application.

1. Logging in to the Sponsored Guest App

• Go to the Sponsored Guest Portal.
• Type "Berkeley" in the "Enter Identity Provider Name" box. Choose provider "University of California, Berkeley".
• Log in with your CalNet ID and passphrase.

2. Sponsoring Guests

Invite up to 10 Guests (Individual)

1. From the Guest Invitation Service page, click on Invite Guests from the left-side menu.
2. Enter your guest’s personal email address (do not use a Berkeley.edu email). You may enter up to 10 email addresses at a time.
3. (Optional) Add a custom message to the guest.
4. Check the box to agree to terms and click Send Invite.

Bulk Invite (More than 10 Guests)

To invite more than 10 guests at once, use a .csv file. The file must have one column with the header: EMAILADDRESS.

1. From the Invite Guests page, click Upload File... on the right.
2. Choose your .csv file and click Open.
3. Agree to the terms and click Upload. Note: Invitations are sent immediately upon upload.

3. Managing Your Guests

To manage your invitations, click My Guests from the left-side menu. This section tracks all your guest statuses and UIDs.

Locating Guest Info and UIDs

In the My Guests dashboard, you can track:

• Status: Check if the guest is Invited (pending), Valid (active), or Expired.
• berkeleyUID: The unique 10-digit identifier needed to add guests to campus services like bCourses.

Extending Access or Updating Expiration

1. Find the guest in the My Guests list.
2. Click the blue Extend button.
3. Select a new expiration date. Note: Access should be granted for a maximum of one year at a time.
4. Click Confirm.

Resending, Deleting, or Revoking

You can manage individual or multiple guests using the action buttons or the checkboxes for bulk actions.

• Resend: Used for pending "Invited" status if the guest did not receive the email.
• Delete: Used to cancel an "Invited" pending request.
• Revoke: Used to immediately terminate access for an active "Valid" guest.

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Add a guest to bCourses? See our Frequently Asked Questions for info related to bCourses.

Have questions? Email calnet-admin@berkeley.edu for assistance.