Zoom Shared Webinars: Guidelines for working in a shared environment

For those people who have webinars or large meetings scheduled on the Shared Service, please keep the following in mind:

1. Your session is set up in a shared environment.
2. Do not start your session before the scheduled time, as some one else may be using it.  
3. If someone else's webinar is in session when you try to start yours, wait until your scheduled time before you stop their webinar to start yours.
4. End your webinar on time, as someone else may have one scheduled right after yours.

If you have been given access to a Special Purpose Account to manage recurring webinars, please keep the following in mind:

1. In an incognito, private, or new browser window, go to berkeley.zoom.us, click on 'Sign In' and when entering your CalNet ID, enter a plus sign (+) before your CalNet ID.  Do the CalNet 2-step.  Select the appropriate SPA (usually zoom-webinar-xxxx or zoom-meeting-xxx).
2. You are in a shared environment.  Do not edit, delete or touch any webinar other than your own.
3. If someone has a webinar scheduled during the time the you want, do not remove their webinar. Do not contact them to see if they can change their webinar time.  Contact telecom@berkeley.edu and we'll see if we can find a free slot on another shared account.
4. You will see other people's recordings, polls, chats, registration, etc.  Do not look at, download or look at other people's information.  Help keep their information private, and they'll help keep your information private too.
5. You can change the settings and configuration of your specific webinar.
6. Do not change the settings or configuration for the webinar account.

If you have any questions, please send email to telecom@berkeley.edu