When are CalNet Accounts Disabled? | Early Account Termination Guide

A knowledge base article about When are CalNet Accounts Disabled? | Early Account Termination Guide provided by the UC Berkeley IT Service Hub - Knowledge Portal

When are CalNet accounts disabled?

CalNet accounts are not formally disabled until the user's affiliation with the campus has been terminated in source systems and the person has exhausted all their Grace Periods. 

If you need to disable a CalNet account prior to the termination of grace periods, see instructions, below.

How do I request early termination of the CalNet or bMail accounts for a former employee before the end of the standard 90-day grace period?

Employees have a standard 90-day grace period after they have separated from UC Berkeley, during which they can access limited campus services, such as bMail. In rare cases, a department may want to request early termination of a former employee’s CalNet or Berkeley email (bMail) account before the end of the standard 90-day grace period.

Departments can contact policy-access@berkeley.edu to discuss how to deactivate employee (including volunteer and affiliate) CalNet or bMail accounts immediately or otherwise earlier than the normal grace period. 

Forms and Process:

  • For early disabling of a separated employee’s access, download the Request for Exceptional Disabling of CalNet Account form below for information and instructions. This form is intended to be used for emergency early CalNet account termination. Signed approval by an authorized departmental official is required.
  • If the account suspension is temporary and the employee may eventually return to their position, download the Request for TEMPORARY Disabling of CalNet ID or bMail Account form below for information and instructions. This action is for exceptional circumstances only and must be approved by the employee's Department, Human Resources, and Campus Counsel. 
  • A scanned image of the printed form (with signature) may be submitted by email in lieu of a hard-copy.