Terms of Service : G Suite for Education

UC Berkeley’s instance of G Suite for Education (formerly Google Apps for Education) is a suite of collaboration and productivity applications, hosted by Google Inc. on behalf of UC Berkeley. G Suite for Education is offered in accordance with a specially negotiated end-user license agreement, between UC Berkeley, the University of California Office of the President, and Google. This agreement is designed to protect the privacy and security of information owned by UC Berkeley G Suite for Education account holders, guaranteeing that Google will not access or re-use information stored in these applications for its own commercial purposes.

This Terms of Service document explains the user terms when utilizing UC Berkeley’s instance of G Suite for Education.

Applicable University Policies

All users must adhere to the following University policies:

• Email Service Policy (enumerates the principles and practices of operation for the Campus Email Service) https://security.berkeley.edu/email-service-policy?destination=node/13
• Campus Online Activities Policy (establishes policy and guidelines where existing policies do not specifically address issues particular to the use of electronic resources. It also clarifies the applicability of law and of other University or Campus policies to online activities) http://security.berkeley.edu/campus-online-activities-policy
• Computer Use Policy for UC Berkeley (governs all campus computing and networking activities) https://security.berkeley.edu/computer-use-policy
• UC Electronic Communications Policy (establishes policy on allowable use and privacy of electronic communications, and also clarifies limits on privacy protections) http://policy.ucop.edu/doc/7000470/ElectronicCommunications

Additionally, users are expected to follow any other applicable University policies, the UC Berkeley Box and Google Data Use Agreement, and any applicable contracts and licenses. Violations could result in loss of privileges or disciplinary action.

Google Policies

Anyone utilizing a UC Berkeley G Suite for Education account must acknowledge that Google can terminate their account if they fail to abide by Google’s Terms of Service. In all cases, Google’s privacy policies govern usage.

Privacy & Security

When it comes to privacy and security, protecting the confidentiality and integrity of Berkeley campus data is everyone’s responsibility. UC Berkeley expects all users to employ reasonable and appropriate safeguards concerning the information they transmit and store utilizing G Suite for Education. Users should familiarize themselves with Data Classifications Standard and Keeping Data Safe before utilizing these services. Users may also wish to review G Suite Privacy FAQ.

Services Covered

Under the UCOP negotiated agreement, Google provides a greater level of protection for your data in the core apps than they do for regular consumers. These protections comply with the Family Educational Rights and Privacy Act (FERPA) and the US-EU Safe Harbor agreement, which helps ensure that data protection compliance meets European Union standards for educational institutions.

Please refer to Which Google Apps are enabled? for an up-to-date list of the core apps covered under the UC systemwide contract with Google.

Additional consumer apps (e.g. YouTube, Blogger) are available for users, but are governed by a contract between the user and Google. To use Consumer Apps with a UC Berkeley account, the user will need to agree to Google’s Terms of Service and Privacy Policy.