Managing Special Purpose Account (SPA) Membership

UC Berkeley employees can create a Special Purpose Account (SPA) using the SPA Admin App. Once an account is created, membership is managed via CalGroups. Any employee, affiliate, or student can be added as a Direct Member, but only employees can create and manage the accounts.

How to Access SPA Management

There are two ways to access the membership settings for your SPA:

Method A: Via the SPA Admin App (Recommended)

1. Go to spa.berkeley.edu and log in as yourself.
2. Find the SPA you wish to manage.
3. Under "Manage Members in Grouper," select Go!

Method B: Directly via CalGroups

1. Go to calgroups.berkeley.edu and log in as yourself.
2. Search for the spa-name.
3. Click on the SPA group (e.g., spa-name-members). Note: The search will show both the account and the group; you must select the group to manage members.

Note: SPAs are not available within Active Directory.

---

How to Add Members Individually

1. Click the orange Add Members button in the upper right corner of the SPA page.
2. Search for the member by Name or UID.
3. For "Assign Privileges," select Default Privileges (this includes update permissions).
4. Click Add.

Note: Anyone you add to a SPA can automatically add or remove other members.

How to Add Members by Batch

1. Click the orange Add Members button and select the import a list of members link.
2. For "How to Add Members," select Copy/Paste a list of Member IDs and enter the list of UIDs.
3. Click Validate Entries.
4. (Optional) Check Replace existing members? if you want to wipe the current list and replace it with this new list.
5. Click Add Members, then click OK on the results page.

How to Remove Members Individually

1. Locate the member in the list.
2. Check the box next to their name.
3. Under the Action menu, select Revoke Membership.

How to Remove Multiple Members

1. Mark the checkbox for every member you wish to remove.
2. Click the Remove selected members button located above the list.

---

Direct Member Management Tips

• Alternative Access: If the SPA Admin App is unavailable, you can always go directly to calgroups.berkeley.edu.
• Shared Authority: The SPA creator is the first member. Any user added as a Direct Member has the authority to add or delete other members.
• Lockout Warning: Do not remove yourself and all other Direct Members. If a SPA has zero members, it cannot be managed. If this occurs, email your UID to calnet@berkeley.edu to be added back. We recommend always having at least two Direct Members.
• Departmental Transfers: Managers can email calnet-admin@berkeley.edu to transfer SPA ownership between departments or modify memberships.

Contact Us

• Creation/Management: Special Purpose Accounts Admin App
• Questions: Email itcsshelp@berkeley.edu for assistance with SPA CalNet IDs.