Managing SPA-Affiliated bMail Accounts

Special Purpose Accounts (SPAs) are intended for collaboration and sharing. SPAs, their contents, data, and the shared email account are owned by the institution and the primary department of the employee who creates the SPA. If you have not yet created the SPA, please see: How to Create a SPA (KB0015438).

A SPA member can allow other campus users to access a SPA-affiliated email account by making them Direct Members (KB0015444) of the SPA or by delegating access via bMail.

How to Create a SPA-Affiliated bMail Account

1. Log out of your browser or open an incognito or private window.
2. Go to https://bconnected.berkeley.edu/.
3. Under the "Getting Started" menu at the top right, select Create Accounts and Lists.
4. When prompted, enter your CalNet ID in one of the following formats:
   • Option A: +yourcalnetid (Your personal ID with a plus symbol in front)
   • Option B: spa-spaname+yourcalnetid
5. Enter your personal CalNet passphrase and click Sign In.
6. If you used Option A, select the name of your new SPA account from the drop-down menu and click Sign In As.
7. Read the UC Berkeley email policy, check the agreement box, and click Create bConnected Google Account.

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How to Delegate Access to your SPA bMail Account

For additional assistance, you may watch the How to set up Gmail delegation video or review the bMail Delegated Access Guide (KB0010479).

1. Open an incognito or private browser window. You must be logged in as the SPA to manage delegate access.
2. Navigate to bmail.berkeley.edu.
3. Log in using the plus sign method (e.g., +YourCalNetID) and select the SPA account.
4. Click on the Settings (gear) icon in the upper right corner and select See all settings.
5. Click on the Accounts tab and scroll down to Grant access to your account.
6. Click the Add another account link.
7. Enter the email address of the person you want to delegate access to and click Next Steps.
8. Review the delegation and click Send email to grant access.
9. The delegate must accept the invitation. Note: It can take up to two hours for the delegation to process.

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How to Remove Delegated Access

1. Open an incognito or private browser window. You must be logged in as the SPA.
2. Navigate to bmail.berkeley.edu and log in using the +YourCalNetID method.
3. Go to Settings > See all settings > Accounts tab.
4. Locate the Grant access to your account section.
5. Click the delete link next to the email address you wish to remove and confirm.

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Tips for Delegating Access

• You can delegate a SPA bMail account to any user or department with an active bMail address.
• Delegates view and send email from their own personal bMail account (via the account switcher in the top right).
• Delegates cannot add/remove SPA members or send anonymous emails (their personal email will appear in the "sent by" header).
• To send email anonymously as the SPA, a member must be logged in directly as the CalNet SPA (KB0014215).

Contact Us

• Management: To create SPAs or manage membership, use the Special Purpose Accounts Admin App.
• Questions: If you have any questions regarding SPA CalNet IDs, contact itcsshelp@berkeley.edu.