How to Review Your Sharing Settings in Google Calendar

 

Be sure you know who you are sharing your calendar and meeting information with. The default sharing setting is that your Google Calendar and meetings are on and it's visible to everyone in the university.

 

Meetings:

Meeting privacy settings are at the bottom of each meeting's Event details page. There are three options:

 

1. Default: the event's privacy setting is the same as the calendar's overall privacy setting. See "Calendar settings," below.
2. Public: makes that event's details available to everyone who can view your calendar, regardless of your regular calendar settings (see below).
3. Private: only you, meeting invitees, and people you have granted 'Make changes to events' or 'Make changes AND manage sharing' privileges to your calendar can see the event and its details.

 

• Important privacy note: If you create a private meeting in Google Calendar and invite people, those attendees can change the private meeting to public on their own calendar.  This means that people viewing that invitee's calendar will be able to see the meeting details. It's good practice not to put any confidential or personal information in the event title or description of a meeting, even if you make it "private".

 

Calendar Settings:

• To review your calendar sharing settings, click the down-arrow button next to your calendar's name in the My Calendars list on the left side of the page, then select "Share this Calendar" (or edit settings") under "SHARING".

• Share this calendar with others should be checked unless you want your calendar to be private to only you and specific individuals you designate (see below).
• Make this calendar public should be un-checked. Checking this box will make your calendar publicly available and searchable on the Internet.
• Share this calendar with everyone in the organization UC Berkeley Connect should be checked unless you chose not to share your calendar in step 1.

To share your calendar with specific people:

• Follow the instructions in "Calendar settings," above, to get to your Share this Calendar page.

• In the text box under Share with specific people, enter the complete email address of the person you want to share your calendar with.

• From the drop-down menu, select a permission level, then click Add Person. Once you click "Add Person," the person will receive an email invitation to view your calendar.

 

You can grant any of the following levels of access to each individual user when sharing your calendar:

Make changes AND manage sharing
This person has owner rights to this calendar, and can do anything that you (as the owner) can do

Make changes to events
This person can see and change all events, including private ones.

See all event details
This person can view the details of all events except those marked as private.

See free/busy information (no details)
This person can see when your calendar is booked and when it has free time, but will not be able to see the names or details of any of your events.