A knowledge base article about How to add a Google Group (bConnected List/ CalGroup) as a guest to a Google Calendar Event provided by the UC Berkeley IT Service Hub - Knowledge Portal
In order for a Google Group to be added as a guest to a Google Calendar event, the event organizer must be able to “see the group” and “view members”.
For Group Managers:
When your bConnected List or CalGroup Google Group is created, by default only Group managers are allowed to add the Group to an event as per these two settings:
If you want to allow all Group members to be able to add the Group to an event, change the settings to:
If you want to allow everyone with a berkeley.edu account to be able to add the Group to an event, change the settings to:
|
Settings |
Default: only Group managers can add to bCal event |
All Group members can add to bCal event |
All berkeley.edu accounts can add to bCal event |
|
Who can see group |
Group members |
Group members |
Organization members |
|
Who can view members |
Group managers |
Group members |
Entire organization |
**IMPORTANT: if you make changes to these two settings, please make sure to review "Who can view member email addresses”, which by default is set to “Entire organization”.
For Calendar event organizers:
Likewise, in order for you to be able to add a Google Group to your Google Calendar event, you must have the appropriate permissions.
If you see this message when adding a Group to your event, it means that you do not have the necessary permissions and should reach out to the Group managers by sending an email to “[listname]+managers@lists.berkeley.edu “ or “[listname]+managers@calgroups.berkeley.edu”:
Group members will not be automatically added
You do not have permission to see the members of this group.
To automatically add this event to members' calendars, you first have to request access from the group's owner.
Otherwise, members will receive an email invitation but will have to add the event manually to their calendar. You won't be able to see invitation responses, and the event won't keep up with group membership changes.
Ref. Google Support Article:
Invite groups to calendar events
https://support.google.com/calendar/answer/172013