A knowledge base article about How to add a Google Group (bConnected List/ CalGroup) as a guest to a Google Calendar Event provided by the UC Berkeley IT Service Hub - Knowledge Portal
In order for a Google Group to be added as a guest to a Google Calendar event, the event organizer must be able to “see the group” and “view members”.
For Group Managers:
When your bConnected List or CalGroup Google Group is created, by default these two settings are configured as:
This configuration will only allow Group managers to add the Group to an event.
If you want to allow all Group members to be able to add the Group to an event, change configurations to:
If you want to allow everyone with a berkeley.edu account to be able to add the Group to an event, change the configurations to:
|
Settings |
Default: only Group managers can add to bCal event |
All Group members can add to bCal event |
Everyone berkeley.edu account can add to bCal event |
|
Who can see group |
Members only |
Members only |
Organization members |
|
Who can view members |
Managers only |
Members only |
Entire organization |
**IMPORTANT: if you make changes to these settings, please also make sure to review "Who can view member email addresses”, which is set to “Entire organization” by default.
For Calendar event organizers:
Likewise, in order for you to be able to add a Google Group to your Google Calendar event, you must have the appropriate permissions.
If you see this message when adding a Group to your event, you do not have the necessary permissions and should reach out to the Group managers by sending an email to “[listname]+managers@lists.berkeley.edu “ or “[listname]+managers@calgroups.berkeley.edu”:
Group members will not be automatically added
You do not have permission to see the members of this group.
To automatically add this event to members' calendars, you first have to request access from the group's owner.
Otherwise, members will receive an email invitation but will have to add the event manually to their calendar. You won't be able to see invitation responses, and the event won't keep up with group membership changes.
Ref. Google Support Article:
Invite groups to calendar events
https://support.google.com/calendar/answer/172013