Conditions (constraints)
Several types of conditions can be applied to Searches. Note that:
- If you use whether the is blank or is not blank operator in a search condition, you cannot specify a value. If you use the is one of or is not one of operator in a search condition, you can specify multiple values.
- Each condition includes different types of values in the Field section.
- In our experience, the conditions in the pink cells are the most used
- The availability of the types of conditions varies when creating a filter in Documents Views and when creating a filter under a Workflow Process queue as seen below.
Conditions under Document View.
Conditions under workflow process.
|
# |
Conditions |
Under Document Views
|
When to use it |
Under Workflow Process Queues |
When to use it |
|
1 |
Composite property |
Use it only with Composite Properties - currently, only one Campus implementation uses these types of fields. |
Do not use it if your implementation does not include this type of properties |
Same as in previous column. |
Do not use it if your implementation does not include this type of properties |
|
2 |
Content (property) |
This procedure can be used to perform a full text content search fordocuments submitted to Content Server. |
Do not use it if your implementation does not include content server |
This refers to the five Index Values, drawer and doctypes. |
All the time, most likely |
|
3 |
Custom property |
Self-explanatory |
Most likely all the time, provided that your implementation includes CPs |
Self-explanatory |
Most likely all the time, provided that your implementation includes CPs |
|
4 |
Date |
Includes four types of dates: Checked out Created Last viewed Modified Next task due |
When there is a need for a report that displays when a document was created, or last modified, or viewed |
Includes different types of dates, the most useful/used are: Added to workflow date Added to workflow date range Document creation date Document creation date range |
When there is a need for a report that displays when a document was added to workflow or created |
|
5 |
Document key |
This refers to the five Index Values, drawer and doctypes. |
All the time, most likely |
|
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6 |
Document property |
Includes twelve document properties, the three most used however, are: Notes Number of pages Workflow queue |
When there is a need for a report that displays the Notes field, the number of pages or the workflow queue where the document is actually located at the moment |
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7 |
Status |
Includes ten document status, the two most used are: Is in workflow Workflow status |
When there is a need for a report that displays whether the document is in workflow and or its workflow status |
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8 |
User |
Includes seven variables, the most used are: Created by Last viewed by Modified by Workflow user |
When there is a need for a report that displays by whom a document was created, who its workflow user is, and by whom it was last modified, or viewed |
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9 |
Workflow item property |
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|
Includes four workflow item properties: Item ID Item Status Item Type Item User |
In general, use to know who the item's workflow user is and what the status of the item is (idle, working, waiting for inbound action, etc.) |