Managing SPA Membership in CalGroups
Special Purpose Accounts (SPAs) are entirely self-managed through CalGroups. While any campus employee, student, or affiliate can be a Direct Member of a SPA, only employees have the authority to create and manage the accounts.
How to Access SPA Management
To manage membership, you must log in as yourself (using your personal CalNet ID), not as the SPA. Use one of the two methods below:
Method A: Via the SPA Admin App (Recommended)
- Go to spa.berkeley.edu and log in as yourself.
- Find the SPA you wish to manage.
- Under "Manage Members in Grouper," select Go!
Method B: Directly via CalGroups
- Go to calgroups.berkeley.edu and log in as yourself.
- Search for the spa-name.
- Click on the SPA group (Note: The search results will show both the SPA account and the SPA group; select the group to manage access).
SPA CalGroups Page Overview
The image below shows a standard SPA management page in CalGroups with a single user listed.
How to Add Members Individually
- Click the orange Add Members button in the upper right corner.
- Search for the new member by Name or UID.
- For "Assign Privileges," select Default Privileges (this includes update permissions).
- Click Add.
Note: Anyone added to a SPA group can automatically add or remove other members.
How to Add Members by Batch
- Click the orange Add Members button.
- Select the import a list of members link.
- Select Copy/Paste a list of Member IDs and enter the list of UIDs.
- Click Validate Entries.
- (Optional) Mark Replace existing members? if you want to wipe the current list and replace it with this new list.
- Click Add Members and then OK.
How to Remove Members
Individual Removal
Mark the checkbox for the specific member. Under the Action column, select Revoke Membership.
Multiple Removal
Mark the checkboxes for all members you wish to remove, then click the Remove selected members button located above the list.
Management Tips
WARNING: Do not remove yourself and all other Direct Members from a SPA. If no members remain, you will lose the ability to manage the account. If this happens, you must email your UID to calnet@berkeley.edu to be added back. We strongly recommend each SPA has at least two Direct Members.
- Permissions: The SPA creator is the first member and has update permissions by default. Any user added as a Direct Member can add or delete other members.
- Departmental Authority: Department managers can modify membership, disable a SPA, or transfer ownership between departments by emailing calnet-admin@berkeley.edu.
- Active Directory: Note that SPAs are not available within Active Directory.
Contact Us
- Creation and Membership: Use the Special Purpose Accounts Admin App.
- Support: Email calnet@berkeley.edu for questions regarding SPA CalNet IDs.