Time Reporting System (TRS)

A service overview and catalog of Time Reporting System (TRS) provided by the UC Berkeley IT Service Hub.

Description

TRS is a timekeeping system built upon labor and policy standards which enable campus employees to track their time worked, leave taken, and approve their timecard at the end of each pay period. Additionally supervisors review and approve the time certifying the information recorded is accurate and complete.

Benefits & Features

Include key functions the offering enables such as:

Timecard access for recording and approving hours worked and leave taken
Hours calculations based on required contractual bargaining rules and pay regulations
Schedule setup for employees
Automated workflow including email notifications to end users
Timekeeping audit and correction access for BRS department time administrators
Role based access for employees, supervisors, department time administrators and system admins
Delegation: ability to temporarily delegate supervisor access to someone other than the primary supervisor.

Getting Started

This system goes live in October of 2026.

Eligible employees that have an active appointment in the UCPath HR system with an employee ID are required to report hours worked and or leave taken are automatically imported and granted access to the timekeeping system once

Eligible employees are all employees excluding the following:

Non academic accruing job titles
Employees that are using the CalKronos timekeeping system
Individuals that do not receive pay for services conducted as an employee (i.e. volunteers etc)

See the Project implementation site for information about when the system will be live
Once an employee has been provided their employee ID from HR, they should be able to login to the timekeeping system (TRS).
No action is needed to terminate employee or supervisor access. Updates to the employees employment status and assigned supervisor in the UCPath HR system will automatically import overnight to TRS and update the system accordingly.
BRS department time administrator access changes are initiated when the BRS unit submits a request via a service now request and those requests are reviewed by the administrator and will be provisioned accordingly.

Service Details

Eligibility	Employees in leave accruing jobs such as academic job titles, staff, students, UC Irvine Vendor Support, BRS support teams, IST, and Controllers office system support team. Out of scope: By agreement appointments Faculty and Instructors appointed on an academic year basis (majority of titles in A1) CalKronos timekeeping system end users out of scope are below SX-Service Unit EX-Patient Care Technical Unit KB-Skilled Crafts Unit PA-Police Unit & SA-Sergeant Unit ll Bi-weekly paid Staff in FUPOL Department (excluding students) Additional Titles in the UKHDS Department
Contact	For inquiries and assistance, please submit a ticket in the HR ServiceHub.
Availability	Available 24/7. Support is provided Monday–Friday, 8:00 AM – 5:00 PM PT, excluding University holidays and curtailment periods.
Cost	Costs for the timekeeping system are centrally supported however if a department requests an additional or new timeclock at a location the department must pay the cost of the timeclock, installation and networking fees. A quote is provided at the time the request is submitted.
Data Classification	This service is rated for: Protection Level: P3 Availability Level: A3 Recovery Level: R3 Compliance: Users are responsible for ensuring data handled within this service complies with the Data and IT Resource Classification Standards.