CalKronos Time & Attendance System

A service overview and catalog of CalKronos Time & Attendance System provided by the UC Berkeley IT Service Hub.

Description

CalKronos is a timekeeping system built upon labor and policy standards which enable campus employees to track their time worked, leave taken, and approve their timecard at the end of each pay period. Additionally supervisors review and approve the time certifying the information recorded is accurate and complete.

Benefits & Features

CalKronos provides:

Timecard access for recording and approving hours worked and leave taken
Hours calculations based on required contractual bargaining rules and pay regulations
Schedule setup for employees
Automated workflow including email notifications to end users
Timekeeping audit and correction access for BRS department time administrators
Role based access for employees, supervisors, department time administrators and system admins
Delegation: ability to temporarily delegate supervisor access to someone other than the primary supervisor.

Getting Started

This system goes live in July of 2026.

Eligible employees that have an active appointment in the UCPath HR system with an employee ID are required to report hours worked and or leave taken are automatically imported and granted access to the timekeeping system once

Eligible employees are all employees excluding the following

Non academic accruing job titles
Employees that are using the “TRS” timekeeping system (insert link)
Individuals that do not receive pay for services conducted as an employee (i.e. volunteers etc)

Additional information:

See our Project implementation page
Once an employee has been provided their employee ID from HR, they should be able to login to the timekeeping system (CalKronos).
No action is needed to terminate employee or supervisor access. Updates to the employees employment status and assigned supervisor in the UCPath HR system will automatically import overnight to TRS and update the system accordingly.
BRS department time administrator access changes are initiated when the BRS unit submits a request via a service now request and those requests are reviewed by the administrator and will be provisioned accordingly.

Service Details

Eligibility	This service is available to employees in leave accruing staff jobs who are biweekly paid and meet the following requirements: All bi-weekly paid employees in the following Unions: Skilled Crafts (KB) - ACBCTC Service Unit (SX) - AFSCME Patient Care Technical (EX) - AFSCME Police Officers (PA) and Police Sergeants (SA) – FUPOA Additional employees: Non-student UC Police Department (UCPD) employees who are paid bi-weekly These additional job titles in Student Affairs Dining Services: Blank Ast 1 (CX) - Teamsters 2010 Clerk SR/SCR (CX) - Teamsters 2010 Chef 2 (PPSM)rs (PA) and Police Sergeants (SA) – FUPOA Out of scope: By agreement appointments All employees using the TRS timekeeping system that do not conform to the eligibility requirements listed above.
Contact	For troubleshooting or reporting a service interruption, please [ submit a support ticket / contact the Service Desk at 510-664-9000].
Availability	Available 24/7. Support is provided Monday–Friday, 8:00 AM – 5:00 PM PT, excluding University holidays and curtailment periods.
Cost	Costs for the timekeeping system are centrally supported. However if a department requests an additional or new timeclock at a location the department must pay the cost of the timeclock, installation and networking fees. A quote is provided at the time the request is submitted.
Data Classification	This service is rated for: Protection Level: P3 Availability Level: A3 Recovery Level: R3 Compliance: Users are responsible for ensuring data handled within this service complies with the Data and IT Resource Classification Standards.