Reimbursement System (Travel, Entertainment, Direct Bill)

A service overview and catalog of Reimbursement System (Travel, Entertainment, Direct Bill) provided by the UC Berkeley IT Service Hub.

Description

Soon to be retired (replaced by functionality in the Berkeley Financial System), the Reimbursement System is a custom application that handles reimbursement requests for travel, entertainment and other expenses. Includes travel, entertainment, and other reimbursements.

Benefits & Features

Features of the system include:

Secure storage of a full traveler profile that manages all preferences (travelers should match the name shown in under "My Profile" to government-issued IDs for airport security).
Allows you to make travel arrangements either online or through an agent by phone.
Searches full airfare inventory, using a well-established, fully-tested search engine.
Highlights and allows you to take advantage of all UC-negotiated discounts.
Automates Business and Travel Accident Insurance coverage at no cost for employees and students.
Has built-in reminders about compliance with UC travel policy. The Direct Bill System validates chart strings and posts charges to departmental ledgers efficiently. A valid, unique Direct Bill ID will be required to confirm each airline ticket paid for by UC Berkeley.

Getting Started

For more information, see:

Controller’s Office Travel and Entertainment Reimbursements webpage
Direct Bill Information and Resources webpage
Controller’s Office Strategic Projects webpage (includes information about the Expense Module Implementation project)

Service Details

Eligibility	This service is available to Faculty, Staff and Students
Contact	For inquiries and support, please vist the Reimbursements Help and Resources page
Availability	Available 24/7. Support is provided Monday–Friday, 8:00 AM – 5:00 PM PT, excluding University holidays and curtailment periods.
Cost	There are no direct costs associated with this service.
Data Classification	This service is rated for: Protection Level: P4 Availability Level: A Recovery Level: R2 Compliance: Users are responsible for ensuring data handled within this service complies with the Data and IT Resource Classification Standards.